Privacy 108 (Privacy 108, we, our, us) is a professional services firm providing privacy, legal, risk advisory, governance and training services.
This Privacy Notice describes our approach to managing your personal information, reflecting our commitment to transparency and protection of your data.
We may modify this notice from time to time by publishing updates to it on our website. We encourage you to check our website to ensure you are aware of our current privacy notice.
The types of personal information we collect, and how we use that information, depend on how you interact with us. The categories of personal information we commonly collect and the purposes for which we use that information are described below.
| Personal information collected | How we use it |
| Contact details via online forms or phone calls including name, email address and phone number and employer details |
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| Client details including name, email address and phone number, job title and employer details |
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| Training, event and educational program registration details including name, address, email address, phone number, employer details, professional role, qualifications (if relevant), and (where relevant) IAPP membership information |
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| Marketing and subscriptions information including name and email address |
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Surveys and research information including name and email address, your IP address, browser or device type and personal information voluntarily provided Note: Participation in survey and research is voluntary. Where possible, survey responses are collected and reported in a de-identified or aggregated form. |
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| Job applicant information including name, address, email address, phone number, job title, employer details, professional and educational background and qualifications |
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| Employee details including name, address, email address, phone number, professional and educational background and qualifications, bank account and superannuation details, Tax File Number and (where relevant) criminal history information |
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Website usage information including your IP address, date, time and duration of your visit, pages accessed, documents downloaded, browser or device type, referring website and approximate geographic location |
Note: website usage information is collected using web logs, cookies and analytics tools. We do not use this information to identify individuals unless it is reasonably necessary to investigate a security incident, technical issue, or where required or authorised by law. |
Sensitive Information
We only collect sensitive information (such as health or criminal history information) where:
Marketing Communications
We may send you updates, newsletters, event invitations or information about services that may be of interest to you.
We will only send marketing communications:
You may unsubscribe at any time by:
We generally collect personal information in two ways:
Where personal information is handled as part of providing services to a client, we typically handle that information on behalf of or under the instructions of the client, and the collection and use of that information may also be governed by the relevant service agreement, engagement terms or confidentiality obligations.
We collect personal information from you when you:
We only collect personal information that is reasonably necessary for our functions and activities.
While we seek to minimise the personal information we collect, if you do not provide us with the personal information we request, we may be unable to provide you with the services, information or other assistance you seek.
Website analytics and cookies
When you interact with our website, certain information may be collected automatically through cookies or analytics tools. We use Google Analytics to understand how visitors use our website, such as the number of visitors, pages viewed and how users arrive at our site. This information helps us improve the functionality and performance of our website. The information collected is generally aggregated and does not directly identify individuals. You can manage or disable cookies through your browser settings.
Anonymity and Pseudonymity
Where lawful and practical, you may interact with us anonymously or using a pseudonym.
However, for most service delivery, training enrolments and professional certifications, identification will be necessary.
Unsolicited Information
If we receive personal information we did not request and which is not reasonably necessary for our activities, we will destroy or de-identify it as soon as practicable.
Social Media Sites
We may interact with individuals via social media sites. These platforms operate under their own privacy policies and terms of use. If you choose to interact with us through social media, any personal information you provide may be collected and used by the platform in accordance with its own privacy practices. We encourage you to review those policies when using these services.
We use technology tools, including artificial intelligence-assisted tools to support activities such as research, analysis, drafting and administrative functions. Where these tools process personal information, appropriate contractual, governance, security, legal and human oversight controls.
We implement reasonable and proportionate technical and organisational safeguards to protect personal information from misuse, interference, loss and unauthorised access, unauthorised modification or disclosure.
Privacy 108 maintains ISO 27001 certification.
Data Breaches
If a data breach occurs that is likely to result in serious harm, we will comply with our obligations under the Notifiable Data Breaches scheme, including notifying affected individuals and the Office of the Australian Information Commissioner (OAIC), where required.
Retention of personal information
We retain personal information only for as long as necessary to fulfil the purposes for which it was collected, or as required by law.
When information is no longer required, we securely destroy or de-identify it.
You may request access to, or correction of, your personal information by contacting us.
We will respond within a reasonable period and in accordance with the Privacy Act 1988 (Cth). We generally do not charge for access requests unless exceptional circumstances apply.
If you believe we have not handled your personal information appropriately, please contact us.
We will investigate and respond as soon as practicable.
If you are not satisfied with our response, you may lodge a complaint with:
Office of the Australian Information Commissioner (OAIC)
Website: www.oaic.gov.au
Phone: 1300 363 992
Privacy Officer
Privacy 108 Consulting Pty Ltd
PO Box 3295
Yeronga QLD 4104
Australia
Phone: 1300 41 20 50
Email: hello@privacy108.com.au
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Privacy 108 collects your name and email to send you our newsletter. If you do not provide this information, we will be unable to send it to you. We may use third-party service providers (such as email marketing platforms) to distribute our communications. Some providers may store information overseas, including in the United States. For more information about how we handle your personal information, including how to access or correct it or make a complaint, please see our Privacy Policy or contact us at hello@privacy108.com.au. You can unsubscribe at any time using the link in our emails or by contacting hello@privacy108.com.au.